Privacy Notice

Saffron Walden Chess Club respects your privacy and is committed to protecting personal information handled as part of club activities.

Information we collect

The Club may collect personal information when you contact us, apply for membership, take part in club activities, or appear in photographs taken at club meetings, matches or events.

This may include your name, contact details, membership information, payment or subscription records, event participation details, and any information you choose to provide to the Club.

How we use your information

We use personal information to administer the Club, manage membership, communicate about club activities, organise matches and events, maintain financial records, and respond to enquiries.

We do not sell personal information to third parties.

Website analytics

This website may use privacy-focused analytics to understand how visitors use the site and to improve its content and performance.

We do not use website analytics to identify individual visitors.

Membership forms

The Club may use online forms, such as Microsoft Forms, to collect membership or event information. Information submitted through such forms will be used only for relevant club administration.

Photographs

Photographs taken at club meetings, matches and events may be used on the Club website, social media channels, and publicity materials.

Where photographs include juniors, the Club will seek appropriate parent or guardian permission before publication.

Anyone wishing to request the removal of a photograph should contact the Club, and requests will be considered promptly.

Safeguarding

The Club refers members, parents and visitors to the English Chess Federation safeguarding guidance .

How long we keep information

We keep personal information only for as long as needed for club administration, legal, accounting, safeguarding, or record-keeping purposes.

Your rights

Under UK data protection law, you may have rights to access, correct, delete, or restrict the use of your personal information.

Contact

For privacy-related enquiries, please contact the Club through the contact method provided on this website.